Audit readiness

Ready for the audit. Any date.

Handovers, approvals and corrections are recorded as they happen, so the answer is already there.

Issued to Ida BergAcknowledgement asked for03 Sep 2026

Three questions a spreadsheet cannot answer.

Custody
A handover nobody signed
The laptop went out, but nothing shows the holder confirmed receiving it.
Issued to Mateo AlvarezAcknowledgement asked for03 Sep 2026
People
A leaver's laptop with no record
Someone left last month. Whether their laptop and licence came back is a guess.
Yara MansourHolding
AST-0142MacBook Air 13″
AST-0150Design suite licence
Cannot archive while holding assets
Reports
A year nobody can rebuild
Who had which laptop in spring? A sheet typed over since then cannot say.
Sample spreadsheet register
Sample data
assets_FINAL_v3.xlsx
Item Who has it S/N
2 MacBook Air Ida? SN-SAMPLE-0142
3 laptop (old) see email
4 Monitor 27 Mateo / Yara

Custody is a chain of events
Issued, acknowledged, returned, corrected: each is added to the asset's chain, and no entry is ever edited.
See how custody works
AST-0142MacBook Air 13″
Arrived at IT store02 Sep 2026
Issued to Ida Berg03 Sep 2026
Ida Berg · Confirmed receiving it03 Sep 2026
Corrects an earlier entrySigned for by a colleague11 Sep 2026
Approvals name who decided
The approval policy resolves to a named approver, and each decision stays with the request.
See requests and approvals
REQ-0043ApprovedYara Mansour1 × Laptops
Approval policyApproverResolves toMateo Alvarez
Reports for the date in question
Custody history, the asset register and the audit pack each run as PDF and CSV.
See the reports